DOCUMENTS
Bylaws
of
Perry Park East Homeowners Association, Inc.
ARTICLE
1 - INTRODUCTION AND PURPOSE
Section 1.1 -- Introduction
These are the Bylaws of Perry Park East Homeowners Association, Inc.,
which Association shall operate under the Colorado Nonprofit Corporation
Act, as amended, and the Colorado Common Interest Ownership Act, as
amended ("Act").
Section 1.2 -- Purposes
The purposes for which the Association was formed are to preserve
and enhance the value of the properties of members and to govern the
Common Interest Community and the Common Elements of "Perry Park
East", a Planned Community situated in the County of Douglas,
State of Colorado, as the Common Interest Community was created pursuant
to the recorded Declaration. Terms of which are defined in the Declaration
shall have the same meaning herein, unless defined otherwise in these
Bylaws.
Section 1.3 -- Persons Subject to Bylaws
All present or future Lot Owners, tenants, future tenants, guests
or any person that might use or occupy, in any matter, the facilities
within the Common Interest Community, are subject to the terms and
provisions of these Bylaws, and the other governing documents ("Documents")
of the Common Interest Community. The mere acquisition, rental or
use of a Lot will signify that the Documents of the Common Interest
Community are acceptable, ratified and will be complied with.
ARTICLE 2 - BOARD
Section 2.1 -- Number and Qualification-Termination of
Declarant Control
(a) The affairs of the Common Interest Community and the Association
shall be governed by an Executive Board which shall consist of seven
persons, five of which are the members of the Architectural Control
Committee ("ACC'). The number may be changed by amendment of
these Bylaws but in no event may the number of Directors be less than
three. If any Lot is owned by a partnership or corporation, any officer,
partner or employee of that Lot Owner shall be eligible to serve as
a Director and shall be deemed to be a Lot Owner for the purposes
of these Bylaws. If any Lot is owned by a trust, any trustee of that
trust shall be eligible to serve as Director. Providing that there
are seven Directors, the President and Secretary-Treasurer shall not
be members of the ACC. All Officers shall be resident Owners of the
Association. At any meeting at which Directors are to be elected,
the Lot Owners may, by resolution, adopt specific procedures which
are not inconsistent with these Bylaws or the Colorado Nonprofit Corporation
Act for conducting the elections.
(b) The terms of the Directors shall expire every three years except
initially, two ACC members plus the Secretary-Treasurer position shall
be for two years.
(c) The Association Members shall elect the officers. The Directors
and officers shall take office upon election.
(d) If there is an occasion where Lot Owners need to elect a Director,
the Association shall call a meeting and give not less than 10 nor
more than 50 days' notice to the Lot Owners for this purpose. This
meeting may be called and the notice given by any Lot Owner if the
Association fails to do so.
Section 2.2 -- Powers and Duties
The Executive Board may act in all instances on behalf of the Association,
except as provided in the Declaration, these Bylaws or the Act. The
Executive Board shall have, subject to the limitations contained in
the Declaration and the Act, the powers and duties necessary for the
administration of the affairs of the Association and of the Common
Interest Community, including the following powers and duties:
(a) Adopt and amend Bylaws and Rules and Regulations;
(b) Adopt and amend budgets for revenues, expenditures and reserves;
(c) Collect dues and assessments for Common Expenses from Lot Owners;
(d) Hire and discharge employees and independent contractors;
(e) Institute, defend or intervene in litigation or administrative
proceedings or seek injunctive relief for violations of the Declaration,
Bylaws or Rules in the Association's name, on behalf of the Association
or two or more Lot Owners on matters affecting the Common Interest
Community;
(f) Make contracts and incur liabilities;
(g) Elect an Architectural Control Committee according to the guidelines
in the 1992 Amended Protective Covenants, and appoint such other committees
as it deems appropriate in carrying out the Association's purposes.
(h) Provide for the indemnification of the Association's officers
and the Executive Board and maintain Directors' and officers' liability
insurance;
(i) Exercise any other powers conferred by the Declaration or Bylaws;
(j) Exercise any other power that may be exercised in the state by
a legal entity of the same type as the Association;
(k) Exercise any other power necessary and proper for the governance
and operation of the Association; and
(l) By resolution, establish committees, to perform any of the above
functions under specifically delegated administrative standards as
designated in the resolution establishing the committee. All committees
must maintain and publish notice of their actions to Lot Owners and
the Executive Board. However, actions taken by a committee may be
appealed to the Executive Board by any Lot Owner within 45 days of
publication of notice of -that action, and the committee's action
must be ratified, modified or rejected by the Executive Board at its
next regular meeting.
Section 2.3 -- Removal of Directors and Vacancies
Any Director or Directors may be removed by a majority vote of members.
In the event of death, resignation, or removal of a Director, his
successors shall be selected by the remaining Members of the Board
and shall serve for the unexpired term of his predecessor.
Section 2.4 -- Regular Meetings
The first regular meeting of the Executive Board following each annual
meeting of the Lot Owners shall be held within 10 days after the annual
meeting at a time and place to be set by the Board at the meeting
at which the Executive Board shall have been elected. No notice shall
be necessary to the newly elected Directors in order to legally constitute
such meeting, provided a majority of the Directors are present. The
Executive Board may set a schedule of additional regular meetings
by resolution, and no further notice is necessary to constitute regular
meetings.
Section 2.5 -- Special Meetings
Special meetings of the Executive Board may be called by the President
or by a majority of the Directors on at least three business days'
notice to each Director. The notice shall be hand-delivered or mailed
and shall state the time, place and purpose of the meeting.
Section 2.6 -- Location of Meetings
All meetings of the Executive Board shall be held within Perry Park
East, unless all Directors consent to another location.
Section 2.7 -- Waiver of Notice
Any Director may waive notice of any meeting in writing. Attendance
by a Director at any meeting of the Executive Board shall constitute
a waiver of notice. If all the Directors are present at any meeting,
no notice shall be required, and any business may be transacted at
such meeting.
Section 2.8 -- Quorum of Directors
At all meetings of the Executive Board, a majority of the Directors
shall constitute a quorum for the transaction of business. At a meeting
at which a quorum is present, the votes of a majority of the Directors
present shall constitute a decision of the Executive Board. If, at
any meeting, there shall be less than a quorum present, a majority
of those present may adjourn the meeting. At any adjourned meeting
at which a quorum is present, any business which might have been transacted
at the meeting originally called may be transacted without further
notice.
Section 2.9 -- Consent to Corporate Action
If all the Directors or all Directors of a committee established for
such purposes, as the case may be, severally or collectively consent
in writing to any action taken or to be taken by the Association,
and the number of the Directors constitutes a quorum, that action
shall be a valid corporate action as though it had been authorized
at a meeting of the Executive Board or the committee, as the case
may be. The secretary-treasurer shall file these consents with the
minutes of the meetings of the Executive Board.
Section 2.10 -- Telephone Communication in Lieu of Attendance
A Director may attend a meeting of the Executive Board by using an
electronic or telephonic communication method whereby the director
may be heard by the other members and may hear the deliberations of
the other members on any matter properly brought before the Executive
Board. The Director's vote shall be counted and the presence noted
as if that Director were present in person on that particular matter.
ARTICLE 3 - LOT OWNERS
Section 3.1 -- Membership
Ownership of a Lot is required in order to qualify for membership
in this Association. Membership is more fully addressed in the Articles
of Incorporation and the Declaration.
Section 3.2 -- Annual Meeting
Annual meetings of Lot Owners shall be held during each of the Association's
fiscal years, at such time of the year and date as determined by the
Executive Board and set forth in the notice. At these meetings, the
Directors shall be elected by ballot of the Lot Owners, in accordance
with the provisions of these Bylaws the Declaration and Articles of
Incorporation. The Lot Owners may transact other business as may properly
come before them at these meetings. Failure to hold an annual meeting
shall not work a forfeiture or dissolution of the Association.
Section 3.3 -- Budget Meeting
Meetings of Lot Owners to consider proposed budgets shall be called
in accordance with the Act. The budget may be considered at Annual
or Special Meetings called for other purposes as well.
Section 3.4 -- Special Meetings
Special meetings of the Association may be called by the president,
by a majority of the members of the Executive Board or by Lot Owners
comprising 10 percent of the votes in the Association.
Section 3.5 -- Place of Meetings
Meetings of the Lot Owners shall be held at the Larkspur Elementary
School or another locally designated place, and may be adjourned to
a suitable place convenient to the Lot Owners, as may be designated
by the Executive Board or the president.
Section 3.6 -- Notice of Meetings
The secretary-treasurer or other officer specified in the Bylaws shall
cause notice of meetings of the Lot Owners to be hand-delivered or
sent prepaid by United States mail to the mailing address of each
Lot or to the mailing address designated in writing by the Lot Owner,
not less than 10 nor more than 50 days in advance of a meeting. No
action shall be adopted at a meeting except as stated in the notice.
Section 3.7 -- Waiver of Notice
Any Lot Owner may, at any time, waive notice of any meeting of the
Lot Owners in writing, and the waiver shall be deemed equivalent to
the receipt of notice.
Section 3.8 -- Adjournment of Meeting
At any meeting of Lot Owners, a Majority of the Lot Owners who are
present at that meeting, either in person or by proxy, may adjourn
the meeting to another time.
Section 3.9 -- Order of Business
The order of business at all meetings of the Lot Owners shall be as
follows:
(a) Roll call (or check-in procedure);
(b) Proof of notice of meeting;
(c) Reading of minutes of preceding meeting;
(d) Reports;
(e) Establish number and term of memberships of the Executive Board
(if required and noticed);
(f) Election of inspectors of election (when required);
(g) Election of Directors of the Executive Board (when required);
(h) Ratification of budget (if required and noticed);
(i) Unfinished business; and
(j) New business.
Section 3.10 -- Voting
(a) If only one of several owners of a Lot is present at a meeting
of the Association, the owner present is entitled to cast all the
votes allocated to the Lot. If more than one of the owners are present,
the votes allocated to the Lot may be cast only in accordance with
the agreement of a majority in interest of the owners. There is majority
agreement if any one of the owners casts the votes allocated to the
Lot without protest being made promptly to the person presiding over
the meeting by another owner of the Lot.
(b) Votes allocated to a Lot may be cast under a proxy duly executed
by a Lot Owner. If a Lot is owned by more than one person, each owner
of the Lot may vote or register protest to the casting of votes by
the other owners of the Lot through a duly executed proxy. A Lot Owner
may revoke a proxy given under this section only by actual notice
of revocation to the person presiding over a meeting of the Association.
A proxy is void if it is not dated or purports to be revocable without
notice. A proxy terminates one year after its date, unless it specifies
a shorter term.
(c) The vote of a corporation may be cast by any officer of that corporation
in the absence of express notice of the designation of a specific
person by the Executive Board of directors or bylaws of the owning
corporation or business trust. The vote of a partnership may be cast
by any general partner of the owning partnership in the absence of
express notice of the designation of a specific person by the owning
partnership. The moderator of the meeting may require reasonable evidence
that a person voting on behalf of a corporation, partnership or business
trust owner is qualified to vote. The vote of a trust may be cast
by any trustee of that trust in absence of express notice of the designation
of a specific person by the trust. The moderator of the meeting may
require reasonable evidence that a person voting on behalf of a trust
owner is qualified to vote.
Section 3.11 -- Quorum
Except as otherwise provided in these Bylaws, the Lot Owners present
in person or by proxy at any meeting of Lot Owners, but no less than
ten (10%) percent of the members, shall constitute a quorum at that
meeting.
Section 3.12 -- Majority Vote
The Vote of a majority (51%) of the votes present in person or by
proxy at a meeting at which a quorum shall be present shall be binding
upon all Lot Owners for all purposes except where a higher percentage
vote is required in the Declaration, these Bylaws, the Articles of
Incorporation or by law.
Section 3.13 -- Lot Owner Addresses for Notices
Unless a Lot Owner shall have notified the Association by registered
or certified mail of a different address, any notice required to be
given, or otherwise given by the Association under these Bylaws to
any Lot Owner or any other written instrument to be given to any Lot
Owner, may be mailed to such Lot Owner in a postage prepaid envelope
and mailed by first class, registered or certified mail to the address
of the Lot shown upon the Association's records as being owned by
such Lot Owner. If more than one Lot Owner owns a particular Lot,
then any notice or other written instrument may be addressed to all
of such Owners and may be mailed in one envelope in accordance with
the foregoing. Any notice or other written instrument given by the
Association in accordance with the foregoing will be deemed to have
been given on the date that it is mailed.
Section 3.14 -- Rules at Meeting
The Board may prescribe reasonable rules for the conduct of all meetings
of the Board and Lot Owners. In the absence of such rules, Robert's
Rules of Order shall be used.
ARTICLE 4 - OFFICERS
Section 4.1 -- Designation and Election of Officers
The principal officers of the Association shall be the president and
the secretary-treasurer, both of whom shall be elected by the Association
Members. The Executive Board may appoint an assistant treasurer, an
assistant secretary and other officers as it finds necessary. The
president and secretary-treasurer need to be Directors.
Section 4.2 -- Removal of Officers
Upon the affirmative vote of a majority of the Association Members,
any officer may be removed, either with or without cause. A successor
may be elected at any regular meeting of the Executive Board or at
any special meeting of the Executive Board called for that purpose.
Section 4.3 -- President
The president shall be the chief executive officer of the Association.
The president shall preside at all meetings of the Homeowners Association
and of the Executive Board. The president shall have all of the general
powers and duties which are incident to the office of president of
a nonprofit corporation organized under the laws of the State of Colorado,
including but not limited to the power to appoint committees from
among the Lot Owners from time to time as the president may decide
is appropriate to assist in the conduct of the affairs of the Association.
The president may fulfill the role of treasurer in the absence of
the treasurer. The president may cause to be prepared and may execute
amendments, attested by the secretary-treasurer, to the Declaration
and these Bylaws on behalf of the Association, following authorization
or approval of the particular amendment as applicable.
Section 4.4 -- Secretary-Treasurer
The secretary-treasurer shall keep the minutes of all meetings of
the Lot Owners and the Executive Board. The secretary-treasurer shall
have charge of the Association's books and papers as the Executive
Board may direct and shall perform all the duties incident to the
office of secretary-treasurer of a nonprofit corporation organized
under the laws of the State of Colorado. The secretary-treasurer may
cause to be prepared and may attest to execution by the president
of amendments to the Declaration and the Bylaws on behalf of the Association,
following authorization or approval of the particular amendment as
applicable. The treasurer shall be responsible for Association funds
and securities, for keeping full and accurate financial records and
books of account showing all receipts and disbursements and for the
preparation of all required financial data. This officer shall be
responsible for the deposit of all monies and other valuable effects
in depositories designated by the Executive Board and shall perform
all the duties incident to the office of treasurer of a nonprofit
corporation organized under the laws of the State of Colorado. The
secretary-treasurer may endorse on behalf of the Association, for
collection only, checks, notes and other obligations and shall deposit
the same and all monies in the name of and to the credit of the Association
in banks designated by the Executive Board. Reserve funds of the Association
shall be deposited in segregated accounts or in prudent investments,
as the Executive Board decides. Funds may be withdrawn from these
reserves for the purposes for which they were deposited, by check
or order, authorized by the secretary-treasurer, and executed by two
Directors, one of whom will be the secretary-treasurer.
Section 4.5 -- Agreements, Contracts, Deeds, Checks, etc
Except as provided in Sections 4.3 and 4.4 of these Bylaws, all agreements,
contracts, deeds, leases, checks and other instruments of the Association
shall be executed by any officer of the Association or by any other
person or persons designated by the Executive Board.
ARTICLE 5 – ENFORCEMENT
Section 5.1 -- Violations
Any noted violation of the foregoing covenants shall be presented
in writing to the Committee for their review. The Committee shall
have the right to prosecute any action and enforce the provisions
of these covenants by injunctive relief, on behalf of itself and all
or part of the owners of lots in Perry Park East. In addition, each
owner of a lot shall have the right to prosecute an action for injunctive
relief and/or damages by reason of any covenant violation.
Section 5.2 -- Limitation of Actions
In the event any improvement is commenced upon any portion of Perry
Park East in violation of these covenants and no action is commenced
within thirty (30) days thereafter to restrain such violation, then
injunctive or equitable relief shall be denied, but action for damages
shall still be available to any party aggrieved. Said thirty (30)
day limitation shall not apply to injunctive or equitable relief against
other violations of these covenants.
Section 5.3 -- Grandfather Clause
All improvements in place on the date these covenants are recorded
are exempted from the provisions.
ARTICLE 6 – INDEMNIFICATION
The Directors and officers of the Association shall have the liabilities,
and be entitled to indemnification, as provided in Colorado Nonprofit
Corporation Act, the provisions of which are incorporated by reference
and made a part of this document.
ARTICLE 7 – RECORDS
Section 7.1 -- Records and Audits
The Association shall maintain financial records. The
cost of any audit shall be a Common Expense unless otherwise provided
in the Documents.
Section 7.2 -- Examination
All records maintained by the Association shall be available for examination
and copying by any Lot Owner, any holder of a Security Interest in
a Lot or its insurer or guarantor, or by any of their duly authorized
agents or attorneys, at the expense of the person examining the records,
during a mutually agreed time.
Section 7.3 -- Records
The Association may keep the following records:
(a) An accounting for each Lot, which shall designate the name and
address of each Lot Owner, the name and address of each mortgagee
who has given notice to the Association that it holds a mortgage on
the Lot, the amount of each Common Expense assessment, the dates on
which each assessment comes due, the amounts paid on the account and
the balance due;
(b) A record of capital expenditures approved by the Executive Board;
(c) A record of the amount and an accurate account of the current
balance of any reserves for capital expenditures, replacement and
emergency repairs, together with the amount of those portions of reserves
designated by the Association for a specific project;
(d) The most recent regularly prepared balance sheet and income and
expense statement, if any, of the Association;
(e) The current operating budget;
(f) A record of any unsatisfied judgments against the Association
and the existence of any pending suits in which the Association is
a defendant;
(g) A record of insurance coverage provided for the benefit of Lot
Owners and the Association;
(h) A record of any violations, with respect to any portion of the
Common Interest Community, of health, safety, fire or building codes
or laws, ordinances, or regulations of which the Executive Board has
knowledge;
(i) Balance sheets and other records required by Colorado corporate
law;
(j) Tax returns for state and federal income, taxation;
(k) Minutes of proceedings of Lot Owners, Directors, committees of
Directors and waivers of notice; and
(l) A copy of the most current versions of the Declaration, Article
of Incorporation, Bylaws, Rules, and resolutions of the Executive
Board, along with their exhibits and schedules.
ARTICLE 8 – MISCELLANEOUS
Section 8.1 -- Notices
All notices to the Association or the Executive Board shall be delivered
to any of the Directors, or to such other address as the Executive
Board may designate by written notice to all Lot Owners and to all
holders of Security Interests in the Lots who have notified the Association
that they hold a Security Interest in a Lot Except as otherwise provided,
all notices to any Lot Owner shall be sent to the Lot Owner's address
as it appears in the records of the Association. All notices to holders
of Security Interests the Lots shall be sent, except where a different
manner of notice is specified elsewhere in the Documents, by registered
or certified mail to their respective addresses, as designated by
them in writing to the Association. All notices shall be deemed to
have been given when mailed, except notices of changes of address,
which shall be deemed to have been given when received.
Section 8.2 -- Fiscal Year
The Executive Board shall establish the fiscal year of the Association.
Section 8.3 -- Waiver
No restriction, condition, obligation or provision contained in these
Bylaws shall be deemed to have been abrogated or waived by reason
of any failure to enforce the same, irrespective of the number of
violations or breaches which may occur.
ARTICLE 9 – AMENDMENTS TO BYLAWS
Section 9.1 -- Vote of Executive Board Members
The Bylaws may be amended only by vote of two-thirds of the members
of the Executive Board, following notice and opportunity to comment
to all Lot Owners, at any meeting duly called for such purpose.
Section 9.2 -- Restrictions on Amendments
No amendment of the Bylaws of this Association shall be adopted which
would affect or impair the validity or priority of any Security Interest
covering any Lot or which would materially change the provisions of
the Bylaws with respect to a first lien Security Interest or the interest
of an institutional mortgagees of record.
ATTEST: Certified to be the Bylaws adopted by consent of the Directors
of Perry
Park East, Filings I and 2, Homeowners Association, Inc., dated____________,
19___.
Secretary